Business Letters
The block format is the simplest format; all of the
writing is flush against the left margin.
Your Address 1
•
British English
Position
: In the top right
corner of the letter.
•
American English
Position
: In the top left
corner, below the date, or at the end of the letter (below the
signature)
Date 2
Put the date on which the letter was written in the format
Put the date on which the letter was written in the format
•
British English
Write
:30 October 2003
Position
:On the right, one
line below the sender's address
•
American English
Write
: October 30, 2003
Inside Address 3
The address of
the person you are writing to along with the name of the recipient, their title
and company name.
British
English
Ms /Miss/Mrs/Mr/Dr...
Company Name(optional)
house number and
the street
place
area code
COUNTRY (in capital
letters)
|
American
English
Ms/Miss/Mrs/Mr/Dr...
Company Name(optional)
house number and th
street
place, area code
COUNTRY (in capital
letters)
|
Salutation 4
•
If you know the person's name:
a. In British English, don't use anypunctuation
mark or use a comma.
Dear
Ms / Miss / Mrs / Mr +lastname,
Example: Dear Mr Miller or Dear Mr Miller,
Dear
+ surname,
Example: Dear Chris Miller or Dear Chris Miller,
b. In American English, use a colon (:)
Dear
Ms. /
Miss. /
Mrs. /
Mr. +lastname:
Example: Dear Mr. Miller:
Dear
+ surname:
Example: Dear Chris Miller:
c. To Whom It May Concern/Dear Sir or
Madam: if recipient's name is unknown.
Subject Line (optional) 5
Makes it easier
for the recipient to find out what the letter is about.
• British English
The subject line is usually placed between the salutation and the body of
the letter.
• American English
In American English, the subject line can also be placed between the
recipient's address and the salutation.
Body 6
The body is
where you write the content of the letter.
Closing 7
Complimentery Close
Yours faithfully,
If you do not know the name of the person
Yours faithfully,
If you do not know the name of the person
Yours sincerely,
If you know the name of the person
If you know the name of the person
Signature 8
Printed Name 9
The printed
version of writer/sender, and if desired writer/sender can put a title or
position, then print it underneath the signature.
Enclosure(optional) 10
If you wish to enclose documents, you can write the word 'Enclosure' below
the printed name. Type
"Enclosures (#)" with the # being the number of other documents
enclosed.
Reference
Initials(optional) 11
If someone
other than yourself typed the letter you will include your initials in capital
letters followed by the typist's initials in lower case in the following
format; AG/gs or AG:gs.(http://www.letterwritingguide.com/businessletterformat.htm)
Letter of Application
Letter of Order
Letter of Recomendation
Letter of Request
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